Administrative Assistant
Position
Administrative Assistant
LEADERSHIP ACCOUNTABILITY PROFIT
These are the guiding principles of Hygeia Corporation, a leading health services intermediary managing more than US$200 million in healthcare transactions for a large corporate client base on 6 continents. Through our Preferred Provider Organization (PPO) and Claims Arbitration Services, our company facilitates transactions between healthcare purchasers and healthcare providers, serving the need for cost containment on the buyer side and patient volume on the provider side.
Type
Permanent, Full-time
Department
Operations Management
Reporting Manager
Executive Director, Product Development
Overview
The primary responsibility of the Administrative Assistant is to act as Hygeia's Ambassador, meeting and greeting visitors and presenting Hygeia in a favourable, professional light. Additional responsibilities include providing marketing and administrative support to Management and internal teams in order to facilitate efficient, organized and productive daily operations.
Key Responsibilities
- Greet and direct all visitors
- Open and distribute mail, including couriers; prepare outgoing mail and couriers, and track all related expenses
- Manage office supplies, including ordering supplies, sourcing appropriate vendors and managing the relationships, preparing budgets, tracking expenses and purchase orders, petty cash
- Organize events, meetings, conference calls, client visits
- Make and track travel arrangements, including researching and sourcing flights, hotels, etc.
- Provide administrative assistance to management, including minutes to meetings
- Proficient handling of all confidential and time-sensitive material
- Prepare and distribute marketing packages
- Provide support to switchboard operator
- Statistical tracking and reporting
- Other duties as required
Required Qualifications
- 3+ years of Administrative and/or Executive Assistance experience
- Must present his/herself professionally
- Ability to work independently in a proactive manner to prioritize own work
- High level of proficiency with Microsoft (Word, Excel, PowerPoint) and Outlook
- Superior organizational skills
- Strong written and verbal communication skills
- Able to work well under pressure to meet and complete project deadlines
Preferred Qualifications
- Post-secondary education in an administrative program
- Insurance or Health Administration experience beneficial
- Bilingualism (French and/or Spanish) would be considered an asset
Compensation
We offer a competitive salary plus benefits and stock options.
Application Details
If you are interested in applying for this position, please forward your resume and cover letter, summarizing your specific qualifications and salary requirements to:
Hygeia Corporation
330 University Avenue, Suite 215
Toronto, Ontario, M4G 1R7
Attn: Human Resources
Email: jobs@hygeia.net
Please note that you MUST include the position title as the first item in the subject line of all emails.
We thank all candidates who apply, however only those selected for interviews will be contacted. No telephone calls or faxes, please.
